Tokyo Women's Medical University Journal

Instructions to Authors

(Last updated August 8, 2017)

1. Eligibility:

The Journal only receives submissions from members of the Society, including those by multiple authors. However, co-authors who are not members of this University need not be members of the Society. Submissions cannot be made solely by the Society's associate members.

2. Manuscript Types:

Submitted manuscripts include original articles, review articles, case reports, and others.
1) Original articles are scientific reports with new findings of original experimental or clinical research.
2) Review articles are summaries of specific research areas or themes with information accessible to the general members. Review articles are usually requested by the Editorial Board.
3) Case reports present the details and observation of novelty and rare medical or clinical cases.
All publications must be unpublished previously. However, as an exception, the Editorial Board may authorize a material that has been published in other journals but that meets certain requirements for secondary publication. Please refer to the section titled"Information on Secondary Publication"on our website for further details.

3. Ethics:

The Personal Information Protection Law of April 1, 2005 is to be observed strictly. Research for theses involving individual participants must be conducted in accordance with the Tokyo Women's Medical University Ethics Committee and the Gene Analysis Research Ethics Committee. Research involving animals must be conducted in strict observance of the Tokyo Women's Medical University Animal Experimentation Regulations. As regards research for which the Committee's approval has been obtained, the approval number must be included in the text. Research conducted outside of this University must also abide by the abovementioned stipulations.

4. Copyright and Reproduction Rights:

In cases in which this Journal accepts the submitted material, copyright and reproduction rights are assigned to the Society. The Editorial Board's prior permission must be obtained for the reproduction of the material in whole or in part.

5. Copyright Permissions:

If any copyrighted or previously published figures and tables are used in the manuscript, it is the author's responsibility to obtain the permission from the copyright holder(s). In all cases, and the source should be clearly cited.

6. Peer Review of Manuscripts:

Received manuscripts undergo a peer review as determined by the Editor-in-Chief. Three peer reviewers assess the manuscripts that have been written for the purpose of obtaining an academic degree. For all other manuscripts, two reviewers conduct the assessment. Information on the peer reviewers is not made public.

7. Acceptance/Rejection and Order of Publication:

The Editorial Board determines the acceptance or rejection, and the order of publication of manuscripts. Accepted manuscripts are not returned.

8. Proofreading:

As a rule, proofreading, re-proofing, and author proofing must be conducted. Large-scale modifications are not accepted.

9. Submission of Manuscripts:

When submitting a manuscript, please include the following five materials:
1) Three copies of the manuscript
2) Manuscript's data files in an electronic format, such as USB, CD-ROM, e-mails etc. The size of e-mails should not exceed 20 MB. Accepted file formats are docx, pptx, xlsx, and pdf.
3) Certification of English language editing
4) Application Form for Submissions
5) Submission Checklist

10. Manuscript Preparation:

1) Formatting:
Manuscript should be typed horizontally and double-spaced, on A4-size paper with 2.5 cm margins on all sides. Use"Century"font type and size 12.
2) Terms and units:
Submissions may only be made in English. Specialized terms must be consistent with those adopted by the Society, and abbreviations must be defined at their first appearance in the text. If using modified font styles, such as italics, superscripts, subscripts, and primes, specify clearly which styles to be used. Weights, measures, and symbols must follow the International System of Units (SI). Except for ℃ and %, one space must be inserted between each number and unit.
3) Word limits on manuscripts:
For printed original and review articles, the text is limited to 3,000 words, with a maximum of 10 figures and/or tables. For printed reports, the text is limited to 1,500 words, with five figures and/or tables.
4) Organization of manuscripts:
The organization of the manuscript should be in the following order: (1) title page; (2) abstract; (3) main text (Introduction, Materials and Methods, Results, Discussion, Conclusion, Acknowledgements, Conflict of Interest, References); (4) figures and figure legends; and (5) tables.
(1) Title page:
Include the title, author/s' name/s, affiliation/s and contact details (postal and e-mail addresses).
(2) Abstract:
Include the title, author/s' name/s, affiliation/s and main text. Main text of approximately 200 words, with a maximum of five keywords
(3) Main text:
Page numbers are placed at the bottom center of the page. Subheadings are numbered in the order of 1.→1)→(1).
Introduction describes the background of the research, including problems. Explain briefly the nature of the problems and the previously reported research findings, along with the purpose of significance of the research.
Materials and Methods explain the materials, subjects, and research and observation methods of the study. A detailed and specific description is required so that other researchers can repeat the work. Include information on all machines, including the manufacturer and their location (prefecture/province/state and country) in the parenthesis. In addition, ethical considerations, method of data collection, and analysis must be described. After approval, where approval has been obtained in applicable cases, please note such approval in the text.
Results describe the important findings of the research study in text, tables, and figures. For quantitative findings, present the appropriate measurement, average, deviation value, standard error, and probability, and state the statistical significance.
Discussion is a summary of the main findings, and examination of those findings in the context of the relevant evidence. Include the limitation of the study and implications of the findings for future research (for clinical practice in some cases). Focus on the interpretation and construction of opinions to emphasize the importance of new findings.
Conclusion states the discoveries from the research and the most important findings that the authors would like to express.
Acknowledgements should include the names of the supervisors and collaborators, the nature of the assistance provided, and academic publications.
It is recommended, but not mandatory, to acknowledge the sources of funding and previous presentations at scientific meetings. All sources of funding should be acknowledged with a sentence, such as"This works was supported by JSPS KAKENHI Grant Number XXXXXXXX". For studies that have been presented at a scientific meeting, acknowledgement should include a sentence, such as "A part of this study has been presented at the XXth XXXXX General Meeting (Month Date, Year)".
Conflict of Interest should disclose, if applicable, any relationships with for-profit entities that may have any interest in the subject matter, materials, or process(es) discussed in the manuscript.
References must be listed by number in the order of their appearance at the end of the main text. Citations with more than one reference are numbered"1)-5)"or"1)3)6)."For references with more than three authors, list the first three followed by"et al". For author names family name is first written, followed by the given name. Abbreviations of journal titles must adhere to the Japan Medical Abstracts Society and Medline guidelines. Only papers that are published or in press may be cited in the reference list.
Example listings of periodicals:
1) Quimby GF, Bonnice CA, Burnstein SH et al: Active smoking depresses prostaglandins synthesis in human-gastric mucosa. Ann Intern Med 104: 616-619, 1986
2) Jurgens HA, Johnson RW: Dysregulated neuronal-microglial cross-talk during aging, stress and inflammation. Exp Neurol 2010. doi: 10.1016/j.expneurol. 2010.11.
014, Published online (accessed on Aug 28, 2010)
3) Suga S, Ihara T, Asada K et al: Shoni niokeru Shinshuseiinfuruenzakin, Haienkyukin Kansensho 2013nen. IASR 35: 233-234, 2014. http://www.nih.go.jp/niid/ja/allarticles/
surveillance/2300-iasr/related-articles/related-articles-416/5025-dj4163.html (accessed on Jun 23, 2015)
Example listings of books:
1) Kidokoro Y: Shinkeikinsetsugo no keisei. In Kinha
ssei no Saiboseibutsugaku (Ozawa E, Shimada Y, Masaki T eds), pp 259-282, Gakkai Shuppan Center, Tokyo (1983).
2) Kahn CR, Roth J: Insulin receptors in disease states. In Hormone-Receptor Interaction (Levy GS ed), pp 1-29, Marcel Dekker, New York (1981).
3) Bargman JM, Skorecki K: Part 13. Disorders of the Kidney and Urinary Tract. Chapter 280. Chronic Kidney Disease. In Harrison's Online. The McGraw-Hill Companies, New York. http://www.accessmedicine.com/content.
aspx?aid=9130075 (accessed on Sep 5, 2011)
(4) Figures (photos):
Figures or photos should be numbered in the order in which they appear in the text by using bold fonts. If color printing is required, a statement to that effect must be included.
(5) Tables:
Tables should be numbered in the order in which they appear in the text by using bold fonts and must be configured in a horizontal layout only and should include titles and explanatory material.
5) English language editing:
Authors need to present a documentation certifying that the manuscript has been proofread prior to submission and after the acceptance of manuscript.

11. Fees:

The publication charge for printed manuscripts is waived for original and review articles of up to four pages and for reports of up to two pages. Thereafter, the charge is JPY 5,000 per page. Additionally, JPY 1,000 per figure, JPY 2,000 per table, and PDF production fee of JPY 400 per page will be charged.

The Journal Editorial Office:

Please address all queries related to submissions, editing, and printing to the following: Society of Tokyo Women's Medical University, 8-1 Kawada-cho, Shinjuku-ku, Tokyo 162-8666, JAPAN Phone: +81-3-3353-8111 (Ext. 22314)
E-mail address:
URL: http://www.twmu.ac.jp/gakkai/

Instructions to Authors

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